Preparing for the live event
On-site speakers:
Slides — on-site speakers: please ensure you have read the information in the 'On-site speaker information' and 'Preparing your presentation slides' tabs, then submit your slides here by Friday 25 April 2025 using your FULL name in the filename for ease of identification
Ticket: your on-site speaker ticket will be sent to the email address you registered with a week before the event. Please take this to the event registration desk, where you can check in and collect your name badge
Speaker rehearsal: to ensure your participation goes smoothly we ask that you attend a speaker rehearsal, where we will go through how your session will run on the day. It is also the final chance for you to check your slides and meet the representative from Oxford Nanopore Technologies who will be moderating your session. The time and location of your speaker rehearsal will be communicated with you closer to the event. If you cannot attend your speaker rehearsal, please contact [email protected] as soon as possible
On the day: please ensure you have something to fix the radio microphone to, such as a belt or waistband. To minimise audio issues, we recommend that nothing touches the microphone (i.e. hair, or earrings)
Speaker call: we will need you to arrive at least 15 minutes prior to the start of your session, so we have time to fit you with a microphone and perform the necessary technical checks. The time and location of your session call time will be communicated with you closer to the event
On-demand speakers:
Slides — on-demand speakers: please ensure you have read the information in the 'On-demand speaker information' and 'Preparing your presentation slides' tabs, then submit your slides here by Friday 25 April 2025 using your FULL name in the filename for ease of identification
Ticket: your online ticket will be sent to the email address you registered with a week before the event
On the day: once the event opens you will be able to access the virtual conference platform and visit its many features, including application specific chat rooms where you will find questions posed by delegates about your talk. We encourage you to visit your chat room throughout the event and up until the close of the virtual conference platform on the 29 May 2025
On-demand talks: these will be played according to the agenda schedule and then made available on demand thereafter
On-site poster presenters:
Poster PDF: please ensure you have read the information in the 'Poster presenter information' tab, then uploaded a PDF of your poster (max size: 2 MB) here by Friday 18 April 2025 using your FULL name in the filename for ease of identification
Ticket: your poster tickets will be sent to the email address you registered with a week before the event. If you are attending on site, please take this to the event registration desk, where you can check in and collect your name badge
On-site poster presenter registration: please bring a printed poster to Old Billingsgate, and go straight to the poster registration desk between 08:00 and 08:30 BST on Wednesday 21 May. Here, you will be provided with a sticker noting your poster number, and instructions on how to attach your poster to the display boards. If you would like to take your poster home after the conference, please come promptly to the Poster hall to collect it after the final session on Thursday 22 May. Please note: any posters not collected at this time will be disposed of by the venue. We recommend putting your name in FULL on BOTH the poster tube and the reverse of the actual poster
On-site poster networking: poster presenters are kindly requested to stand next to their posters so delegates and fellow speakers can ask questions. For details on the timings of these sessions, please see the latest agenda available below
Virtual platform: there will be a Q&A button next to your online poster on the virtual conference platform. Delegates can ask questions about your poster and you can respond with a typed answer. We kindly ask that you visit your online poster on the virtual conference platform throughout the event to respond to any questions that may come in. Please note that the events app is set up differently to the desktop version of the platform. For the best experience, we recommend viewing your poster and questions that may have been submitted via the desktop platform
Online poster presenters:
Poster PDF: please ensure you have read the information in the 'Poster presenter information' tab, then uploaded a PDF of your poster (max size: 2 MB) here by Friday 18 April 2025 using your FULL name in the filename for ease of identification
Ticket: your online poster tickets will be sent to the email address you registered with a week before the event
Virtual platform: there will be a Q&A button next to your online poster on the virtual conference platform. Delegates can ask questions about your poster and you can respond with a typed answer. We kindly ask that you visit your online poster on the virtual conference platform throughout the event to respond to any questions that may come in. Please note that the events app is set up differently to the desktop version of the platform. For the best experience, we recommend viewing your poster and questions that may have been submitted via the desktop platform
Virtual conference platform & app:
The Innovation days have both on-site and online delegates. Content on the virtual conference platform will be available during the event and until Thursday 29 May 2025. Login details for the virtual conference platform will be sent to the email address you registered with
If you are attending the Innovation days on site, we recommend using the Oxford Nanopore Technologies events app, which is available to install via the Google Play Store (Android devices) or App Store (Apple). This app allows on-site attendees to view agendas, floor plans, ask speaker questions, take part in polls, and much more
Sustainability: reusable water bottle initiative
Oxford Nanopore Technologies was founded on the vision of making a positive impact and we are committed to understanding and improving our environmental and social performance so that we can make sure this vision is realised. With this in mind, at London Calling 2025 we are inviting delegates to bring their own reusable water bottle, rather than taking a conference bottle, to reduce production of unnecessary collateral. These can be refilled at water stations around the event venue. If you opt in to this incentive, your name will be put into a draw to win one of three bursaries*.
*Each bursary can be redeemed as a $500.00 USD travel bursary for a third-party conference
If you have any questions, please do not hesitate to get in contact
Speakers, please email [email protected]; poster presenters, please email [email protected]